Privacy Notice
This Privacy Notice sets out the privacy policy of The Children’s Homes Association (CHA)
Our contact details
Address: The Children’s Homes Association, Business Central, 2 Union Square, Central Park, Darlington, DL1
Phone: 01325 370584
Email: admin@the-cha.org.uk
The type of personal information we collect
We currently collect and process the following information:
- Your first name, last name
- Your role and affiliation to a residential childcare organisation
- Your contact information, including email address.
- Other information necessary to provide member services
How do we get personal information, and why do we have it
Most of the personal information we process is provided to us directly by you for one of the following reasons:
- You are affiliated with a residential childcare organisation which is a member of The Children’s Homes Association (CHA)
We also receive personal information indirectly from the following sources in the following scenarios:
- A residential childcare organisation which is a member of The Children’s Homes Association (CHA) to enable that organisation to set up member-related services on your behalf.
We use the information given to us to:
- To provide, manage and improve member-related services, including participation in virtual and in-person meetings and events.
- To allow us to deliver events, live broadcasts and webinars hosted by or affiliated with The Children’s Homes Association (CHA)
- To further the objectives of The Children’s Homes Association (CHA) and showcase the work of residential childcare professionals.
- To enable The Children’s Homes Association to collaborate with other organisations.
- For research purposes.
- To comply with UK legislation.
We may share some or all of this information with Glue Up (our website and membership platform) to facilitate your membership and provide member-related services and benefits.
We do not otherwise share or sell personal data to other organisations for their own purposes.
Under the UK General Data Protection Regulation (UK GDPR), the lawful bases we rely on for processing this information are:
Consent
We rely on your consent for most of how we use personal data to provide member-related services.
You can remove your consent at any time by contacting: admin@the-cha.org.uk
Legitimate Interest
We rely on legitimate interests for how we use personal data. We expect that the following uses fall within our legitimate interest:
- Providing Secretariat services
- Providing member-related services to residential childcare professionals affiliated to residential childcare/social care organisations that are members of The Children’s Homes Association (CHA).
- Representing and promoting the objectives and interests of The Children’s Homes Association (CHA) and its members
- To give and receive information
- To obtain appropriate professional advice and insurance
Legal Obligation
We rely on our legal obligation to comply with UK company and employment law. We will also process special category personal data or criminal records information in accordance with rights or duties imposed on us by law, including in connection with the employment of staff.
How we store your personal information
Your information is securely stored.
We keep the information we store for as long as necessary whilst we have your consent and for the minimum time required for our legitimate interest and legal obligations.
We will then dispose of your information by permanent electronic deletion or physical destruction.
Your data protection rights
Under data protection law, you have rights including:
- Your right of access – You have the right to ask us for copies of your personal information.
- Your right to rectification – You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
- Your right to erasure – You have the right to ask us to erase your personal information in certain circumstances.
- Your right to restriction of processing – You have the right to ask us to restrict processing your personal information in certain circumstances.
- Your right to withdraw consent to processing – You have the right to withdraw consent to the processing of your personal information in certain circumstances.
- Your right to data portability – You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.
You are not required to pay any charge to exercise your rights. If you make a request, we have one month to respond to you.
Please get in touch with us at admin@the-cha.org.uk if you wish to make a request.
How to complain
If you have any concerns about our use of your personal information, you can complain to us at admin@the-cha.org.uk.
You can also complain to the ICO if you are unhappy with how we have used your data.
The ICO’s address:
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Helpline number: 0303 123 1113
ICO website: https://www.ico.org.uk